About the team
At PromptQL by Hasura, our Recruiting team is the engine powering our growth. We're a small team, obsessed with quality and deeply committed to hiring A+ talent to help build a world-class organization. We strive to create meaningful, trust-based relationships, both with our internal partners and the candidates we engage, by delivering an exceptional, thoughtful, and high quality experience at every stage of the hiring journey. As a team early on their journey, we're looking for builders—people who thrive in fast-paced ambiguous environments, take ownership, and are excited to shape the future of recruiting at PromptQL.
About the role
You would be our first Recruiting Coordinator here at PromptQL. We know a great Recruiting Coordination team is the cornerstone of every great Recruiting team and want this person to set the tone for all RCs that come after you at Hasura. We are searching for a Recruiting Coordinator to join our team on a contract-to-hire basis to partner with the rest of our Recruiting team to provide a world class hiring experience for our hiring managers, interviewers, and most of all, candidates. You will be a subject matter expert in all areas of the interview lifecycle and will use your expertise to influence and drive an optimum interview experience for all partners. You will own scheduling of interviews, partnering with our Recruiting team, hiring managers and others on coordinating interviews, both onsite and virtual, while providing a great candidate experience. You will also be our sole Recruiting Ops professional, working closely with PromptQL's Head of Talent on special projects, which include but aren’t limited to: ATS implementation & enhancements, data analysis, reporting, candidate experience upgrades, creating internal scheduling policies & SLAs, interviewer and hiring manager trainings, and more.
Act as a point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion PromptQLs culture throughout the interview process
Coordinate a high volume of complex scheduling requests including phone screens, assessments, presentations, virtual + onsite interviews, and candidate debriefs
Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement
Use our applicant tracking system, Gem, to schedule, organize information and reinforce relevant recruiting processes across the team
Be responsible for candidate travel arrangements and handle expense reimbursements
Handle logistics for on-site hub interviews including booking conference rooms, greeting/walking out and providing a tour for candidates
Identify bottlenecks in the candidate or interview process, suggest improvements, and create plans for process improvements
Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency
Role Requirements
At least 1 year of recruiting coordination experience or equivalent experience
Must be able to work from our San Francisco HQ 2-3 days a week
Able to schedule candidate interviews and handle any type of candidate logistics promptly and accurately
You can drive and participate in ad hoc process improvement initiatives and other special projects
You have a track record keeping data integrity and updating candidate records in the applicant tracking system, Gem
Being passionate about providing an outstanding candidate experience
Excellent organizational skills and attention to detail
Creative, proactive problem solving capabilities
Prior experience with a tier 1 ATS (Gem, Ashby, Greenhouse, Lever), and expertise in Google Suite, Slack, and any project management tool
This role might not be a good fit for you if
You prefer narrowly defined responsibilities and rigid structure over flexibility and ownership
You struggle with managing multiple tasks, timelines, and stakeholders simultaneously
You’re not energized by creating structure from ambiguity or proactively identifying process improvements
You’re not passionate about candidate experience or don’t see recruiting coordination as a strategic function
You find it difficult to communicate clearly and empathetically across diverse teams and cultures
You're not comfortable using recruiting tools, systems, and productivity platforms. Or don’t enjoy learning new ones
You like to work for only large companies and all the structure that comes with it
You aren’t action oriented or a natural problem solver
You don’t have strong attention to detail
You don’t want to be candidate facing, don’t like being on the phone, and generally want to keep to yourself at work
Technology stack
Gem (ATS), Linkedin Recruiter, Slack, Google Suite, Zoom, Rippling, and more
Location & Travel Requirements
Must be located in San Francisco Bay Area and willing to work from our HQ at 2nd Street & Folsom in downtown San Francisco 2-3 days per week (Monday, Tuesday, or Wednesday).
About PromptQL:
We’re helping the world’s most innovative enterprises build AI-native applications with 100% reliability on their enterprise data with PromptQL. PromptQL is the AI platform that delivers human level reliability for natural language based analysis and automation on your data & systems. When accuracy, transparency, and repeatability matter, Hasura makes AI trustworthy, scalable, and real.
We're on a mission to bring the full value of AI to the enterprise. Our team is passionate about the power of AI to transform lives and businesses. We're curious, driven, and relentlessly customer-obsessed, working together to redefine what’s possible in enterprise AI. Join us—and help build the future of reliable AI.
Benefits & Perks (Will be updated)
Self-Care Fridays: We offer the second Friday of every month as a day off. This time allows our employees to engage in activities that rejuvenate and recharge them personally.
Equipment and Learning Allowance: We have equipment and learning budgets to ensure that our employees have the necessary tools and resources to succeed in their roles. We invest in their growth and development by facilitating access to relevant learning opportunities.
Donation Matching: We have an annual donation matching fund to encourage and enhance team member donations to global organizations working towards equality & equity.
Flexible Schedules & PTO: Employees at Hasura work with their manager to set a work schedule that enables a healthy work-life balance while ensuring adequate support and team coverage. This flexibility is complemented by generous paid time off (PTO) options.
We are an equal opportunity and affirmative action employer. Hasura does not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.
We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made at [email protected]